Effective date: February 21, 2026 · Last updated: October 28, 2026
So Smart Apps LLC ("we", "our", "us") respects the privacy of users and visitors to our website and software products ("Services"), including Apex Life, VitaSync, MyPantry, TaxGuard, CarePaws, Lumina and others. This Privacy Policy outlines the types of information we may collect, how we use it, and the controls users have over it. Some apps have their own privacy policy that adds detail; where it differs for that app, the app's policy applies.
Personal information you provide:
Information collected through our mobile applications:
We do not use your information for advertising and we do not sell it.
Availability. Garmin features are available only after you connect your Garmin account, and the Garmin integration may not yet be enabled in every app. Apex Life and VitaSync are the apps built to connect to Garmin; where the connection is not yet switched on in an app, no Garmin data is collected by that app.
What we receive. Only after you read our notice, agree, and approve on Garmin's own authorization page, Garmin sends us (through its Health API) your daily summaries (for example steps, active time and calories, heart rate including resting, stress), sleep, activities and body composition, as your Garmin account allows. We only receive new data from the time you connect. In Apex Life you can instead import your Garmin "Export Your Data" zip: your phone reads only the sleep, daily and HRV files and uploads compact day summaries (up to 3,700 days). We never receive your Garmin password. We store a Garmin access token so Garmin can keep sending data.
Consent. Connecting is your explicit choice. Without it, we receive nothing from Garmin.
What we do with it. We show it to you in the app. In Apex Life we also use it to calculate your Sleep, Exercise and Body scores and trends. VitaSync shows it next to your other health information and labels it "Source: Garmin".
Never sold or shared. We do not sell Garmin data, use it for advertising, or share it with anyone other than the service providers listed under Service Providers that host it for us.
No AI. We do not use Garmin data in any AI feature and never send it to any AI service. In Apex Life, Garmin values are tagged when they are saved and removed before any data is prepared for AI, whichever AI feature or key (ours or your own) is used. VitaSync does not use AI on Garmin data. If a day combines Garmin with another source such as Apple Health into one stored number, we do not send that blended number to AI either, but because it is a single combined value, we cannot separate Garmin's share from it, so it may remain in your records until you delete your account or ask us to remove it. Text the Apex Life AI coach wrote before this protection was added was saved as ordinary coach text and may still mention Garmin numbers; you can delete it in the app or by deleting your account.
Disconnect and deletion. When you disconnect Garmin in the app, when Garmin tells us you have deregistered or withdrawn permission, or when you delete your account, we delete the Garmin data we hold for you (the data Garmin sent, the Garmin token, and Garmin-sourced values in your daily records, timeline and score caches) and stop receiving new data. The exception is the blended-day values described above, which are not removed by disconnecting. VitaSync also has a "Delete all Garmin data" button that deletes it without disconnecting.
Retention. No automatic expiry: we keep Garmin data while it stays connected and your account is active. Imported history in Apex Life is capped at 3,700 days. Garmin's own privacy policy governs data on Garmin's side.
What AI does. Several of our apps send text, photos or documents to Anthropic's Claude service to perform a specific feature. AI can be wrong. It is not medical, financial, tax, legal or professional advice. This is the complete list of current uses, by app. An app not listed here does not send your data to Anthropic.
| App | What is sent to Anthropic, and for what | When |
|---|---|---|
| Apex Life | Your coach questions and chat history (including search of past chats); recent scores, logs, goals and plan for the daily briefing and plan; meal photos and meal text; meal planning; statements, receipts, documents and other uploads you add; meeting transcripts for summaries; email you connect, for ranking and reading receipts; diary, profile and daily learning items; spending, subscription and exercise coaching; photos of lab reports. Never Garmin data. | Only after you switch on "AI coach & AI features" in Settings > Data & Privacy (off by default). |
| VitaSync | A photo of a lab report you choose to scan, to read the values. No other VitaSync data, and never Garmin data. | Only when you scan a photo. |
| TaxGuard | Photos of receipts, screenshots of off-duty job assignments, and photos or screenshots of checks and deposits you add, to read them; Money Coach questions together with a summary of your TaxGuard figures. You may use your own Anthropic key. | When you use those features. |
| CarePaws | Text from pet food labels, pet food names for calorie lookups, and text of veterinary documents you add. | When you use those features. |
| Lumina | A task-completion photo attached to a reminder (for example an empty pill compartment), to check whether it shows the task done; the result is shown to caregivers. | When a completion photo is attached. |
| So Smart Mail | Email you connect, to sort it, summarize it, answer your questions about it, and read a login or PIN you ask to send to So Smart Vault. | After you connect a mailbox and when you use those features. |
| So Smart Contacts | Email signature text and conversation transcripts you provide, to build contact records. | When you use those features. |
| So Smart Scheduling | Scheduling rule sentences you write, and Word or PDF schedules an administrator imports. | When you use those features. |
| So Smart Transcribe | Call or meeting transcript text and your questions, to answer questions and write summaries. | When you use those features. |
| So Smart Vault | Text you paste or import that contains account logins, to extract credentials, and to classify imports. This is sensitive; do not use the feature if you do not want that text processed by Anthropic. | When you use those features. |
| Intersections LE, LE Report Console, STEP Analytics | Law-enforcement work tools: license-plate images for re-reading; report text, notices and face sheets for drafting, field extraction and proofreading; documents and photos for incident and intelligence analysis. | When an authorized user runs those features. |
| Bug reports (all apps) | The bug report you submit, so that an assistant can help diagnose it. | When you send a bug report. |
How it is sent. Requests are sent from our servers, not directly from your phone, with one exception: So Smart Vault has an optional mode in which you enter your own Anthropic key on your device and the app calls Anthropic directly. We send only what a request needs.
Consent and withdrawal. Apex Life has a consent switch, "AI coach & AI features" in Settings > Data & Privacy. It is OFF by default. Until you turn it on, no AI request is made for your account. We check it on our servers before every AI call, so it cannot be bypassed from the app, and turning it off takes effect on the very next request. That switch exists only in Apex Life. The other apps in the table have no such switch; they send data to Anthropic only for the listed features, and only when you use or enable that feature. If you do not want that, do not use the feature or contact us.
Your own key. In Apex Life and TaxGuard you can add your own Anthropic API key. Requests then run on your key under your agreement with Anthropic. The key is stored encrypted and used only on our servers (in So Smart Vault's direct mode it stays on your device). In Apex Life the consent switch still applies.
Training. We do not authorize Anthropic or anyone else to train AI models on your data. Under Anthropic's commercial API terms, inputs and outputs are not used to train its models (see Anthropic's Commercial Terms); if you use your own key, Anthropic's terms with you apply. Separately, Apex Life offers an optional voice-sample feature for a wake-word detector that we may use to build our own keyword model; see Apex Life. That is not an AI model provided by Anthropic and those recordings are not sent to Anthropic.
Limits. We do not make automated decisions that have legal or similarly significant effects on you.
Apex Life is a daily life dashboard and AI coach. It uses only the data you enter or connect. Health data from Apple Health or Health Connect, and Garmin data, is used to provide Apex Life features to you; never for advertising or marketing; never sold. Garmin data is never sent to AI. Data is private to your account unless you create or join a team workspace or turn on "Share with Apex Life" in another of our apps (that switch is off by default; summaries already sent stay until you delete them). Optional place logging can use background location after you allow it.
Wake-word voice samples. "Train Wake Word" in Apex Life Settings is optional. If you complete it, the app records about 30 clips of you saying "Apex Life", 50 clips of other speech and 10 clips of background noise, and uploads them as WAV audio files to our private Firebase (Google Cloud) storage, together with your account ID, your device model and platform, and a timestamp. The clips cannot be read back by the app or by other users; only our server-side tools can read them. They are collected so we can train a small on-device keyword-detection model. The app does not currently include a model built from these recordings: the wake word today works through your phone's speech recognition, and no automated process in the app reads the uploaded clips; any training is done by us afterwards, outside the app. We do not send these recordings to Anthropic, Deepgram or any AI provider, and we do not use them for advertising. They are kept until you ask us to delete them. They are not removed automatically when you delete your account, so to have them deleted email [email protected] from your account's address and we will delete them and the matching session record.
Full detail is in the Apex Life Privacy Policy. Where that page and this one differ, the Apex Life page applies to Apex Life.
Certain Services, including VoltSentry, may send SMS text messages to phone numbers you provide. By providing your phone number and enabling SMS alerts within our applications, you consent to receive automated text messages related to your account and devices, including battery status alerts, device notifications, and service updates.
CarePaws (pet health tracker) has its own privacy policy covering pet profiles, health records, photos and documents, AI processing, and vet search: sosmartapps.app/carepaws/privacy.
Our apps use Google Firebase for authentication, data storage, and crash reporting. Firebase processes data in accordance with Google's privacy policies. Data is stored securely using industry-standard encryption in transit and at rest. We use the following providers to run the Services; they process data on our behalf under their own terms:
MyPantry integrates with the Kroger API to allow users to sync their shopping lists with their Kroger account. When you connect your Kroger account, authentication is handled via Kroger's OAuth 2.0 system. We receive only the access and refresh tokens needed to interact with Kroger on your behalf. Kroger's use of your data is governed by Kroger's privacy policy.
SMS messages are delivered through Twilio, a third-party communications platform. Twilio processes phone numbers and message content solely for the purpose of delivering messages on our behalf, subject to Twilio's privacy policy.
If you choose to link a bank account or card in one of our apps, we use Stripe Financial Connections to make the connection. You sign in with your bank through Stripe; we never see or store your bank login credentials. With your permission, we receive account names, the last four digits of account numbers, balances, and transactions.
We use this data only to show your finances and categorize your expenses within our apps. We do not sell it. You can disconnect a linked account at any time, and you can ask us to delete your linked financial data by contacting us. Stripe processes this data under its own privacy policy.
We may use third-party analytics providers to understand site and app performance. These services may set cookies and collect anonymous usage data. You may control cookies through your browser settings.
We do not sell personal information. We may share information with the service providers listed above who help operate the site or Services under contractual data protections. We may also disclose information if the law requires it, to protect someone's safety, or in a sale or merger (this policy would continue to apply).
We employ reasonable administrative, technical, and physical safeguards to protect personal data, including encryption in transit and at rest and access rules that limit records to your signed-in account, but no system is 100% secure. We keep data while your account is active and as needed to run the Services.
Our Services are intended for general audiences and designed for adult users. They are not directed at children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us so we can promptly delete it.
We may update this policy from time to time, and the updated version will be posted here with a new "Last updated" date. For material changes we will also tell you in the app or by email.
If you have questions about this Privacy Policy, contact us at:
So Smart Apps LLC
[email protected]
sosmartapps.app